What is a fleet fuel management system?+
A fleet fuel management system is software and hardware that controls, records and audits every fuel dispense for an organization's vehicles — tying each transaction to a vehicle, an operator, a quota and a timestamp instead of a paper slip. Flowtrace also extends the same control to standby generators.
How does Flowtrace prevent fuel theft?+
Flowtrace enforces allotments and locks at the point of dispensing, requires operator and vehicle validation on a tablet before any fuel flows, logs every transaction automatically, and cross-checks daily audit records against dispensing history. Wireless tank sensors give continuous stock visibility, so a tank level that doesn't match logged dispenses is flagged immediately instead of discovered at month-end.
Can Flowtrace manage generator fuel as well as vehicle fuel?+
Yes. Flowtrace extends the same allotment, approval, reporting and group-based approval discipline used for vehicles to standby power generators, which is often where the largest and least-monitored fuel spend sits.
Is Flowtrace cloud-based or on-premise?+
Flowtrace is deployed on-premise with a local server, a sensor gateway and wireless tank-level sensors at each site, with a multi-site architecture that keeps sites synced. This is a deliberate design choice for fuel and generator sites, which often have limited or unreliable connectivity.
What hardware does Flowtrace require?+
A field tablet for operators, wireless tank-level sensors, a sensor gateway, and an on-premise server. Cyberox scopes the exact hardware list against your existing pumps, tanks and site layout during a site assessment.
How long does Flowtrace deployment take?+
Timelines depend on the number of sites, vehicles and generators in scope, and whether tanks need retrofitting with sensors. Cyberox scopes a deployment timeline after a short site assessment.